PST Management

Centralized PST Management

PST files stored locally on end user computers pose a serious compliance risk for many organizations. Netmail PST Radar is a discovery tool used for managing PST files created by Microsoft Outlook. It can detect, back up, archive, compress, and manage PST files stored on any or all computers, laptops, and file servers within your organization from a single, centralized administration console. Through its integration with Netmail Archive, it helps organizations scan, detect, and import existing PST files into Netmail Archive to ensure that they stay compliant with the requirements placed upon them. 

• AUDIT EXISTING PST FILES. Advanced search and display capabilities allows you to run a complete audit of PST files located within your organization and to locate orphaned, unused, or duplicate files. All existing PST files can be reliably and quickly detected, as well as remotely processed, even when Outlook is being used on remote workstations.
• ADVANCED REPORTING. The easy-to-use Report Center allows you to generate multiple graphic reports on PST files. Reports can be exported and printed in various formats including PDF, HTML, and CSV.
• FACILITATES EDISCOVERY. Allows you to search PST data in an indexed centralized location using Netmail Search, our advanced eDiscovery tool that features sub-second search results and refinements with guided navigation. By providing a single point of discovery that includes local user PST files, Netmail Search helps organizations provide more comprehensive searches that would be impossible if the search was limited to the Exchange information store alone.
• REDUCES RISK ASSOCIATED WITH DATA LOSS. Lets you monitor, or even disable, the use of PST files to help mitigate the risks associated with the very portable nature of PST files.
• RESTORE LOST PST FILES. Allows you to restore backed up PST files to an end-user's workstation in the event the computer has been lost, stolen or experienced a hardware crash. Netmail PST Radar can search through backup folders for an end user's Outlook profile and restore PST files to that profile.

Learn More About Netmail PST Radar's Features and Benefits

Why You Need to Manage Your PST Files

The Drivers

Like email, PST files contain business-critical information. However, the increasing need for organizations to retain, search for, and retrieve enterprise email can be undermined by the local use of PST files.

A lot of email is stored in PST files. The data in these files is local by nature and since it is used and modified directly by the users, it is difficult and sometimes even impossible for administrators to implement an efficient and secure backup policy.

The Problem

PST files can be stored anywhere on the network and are often impossible to find and manage.

PST files can potentially use up a lot of space on the server; you may know that 1TB cost about $50,000 per year for a company. PST files are created by Outlook and stored everywhere without any regulation; they may cost you far much more than you think. Furthermore, you may be asked for an e-discovery plan in your company. PST files are what you are looking for to find the essential data stored in e-mails. Without an e-discovery plan, your company can for instance lose a trial.

The Consequences

You may lose essential data, be unable to meet an eDiscovery request, and pay a premium for storage.

Without a PST management policy, organizations may not be able to locate essential data stored in PST files.
For example, in 2008, Keithley v. Homestore Inc., Keithley won on summary judgment, but still had to pay $283,000 in fees for its failure to produce required electronic evidence. In another example, Qualcomm Inc. v. Broadcom Corporation, Qualcomm initially prevailed, but it was later discovered that thousands of emails were not produced during the case. As a result, the Court awarded $8.5 in attorney's fees and costs against Qualcomm.

The Solution

With Netmail PST Radar, you can detect and locate all PST files on the network, even those stored on local workstations. Built around 3 different scanning methods, Netmail PST Radar consolidates and reconciles PST files between users, workstations, and corporate file servers and can even identify which PST file belongs to whom. It also detects orphaned PST files as well as hidden and renamed PST files.

The Benefits

• Reduces daily backup data by 90% using the Backup feature of Netmail PST Radar
• Reduces storage of live PST files with compaction
• Optimizes storage by moving PST files to low cost storage
• Ingests your PST files in an external archiving repository and detaches PST files from Outlook profiles
• Supports Outlook 2000, XP, 2003/7 and 2010 (32-bit version)

Learn More About Netmail PST Radar’s Features & Benefits

Policy-Based Email Archiving, Retention, and Deletion

Through its integration with Netmail Archive, Netmail PST Radar helps organizations create rules to monitor their Exchange email system.

• Allows administrators to create archive policies and retention rules to enforce acceptable usage policies.
• Centralizes information and provides a single point to manage and administrate all email archiving and retention.
• Gives end users access to archived messages through Outlook.

Regulatory Compliance

Netmail PST Radar helps organizations meet mandatory requirements regarding what data must be retained, how it should be retained, and for how long.

• Captures data from local PST files to ensure that organizations can stay compliant with regulations placed upon them.
• Provides a single point of discovery that includes PST files.
• Integration with Netmail Search allows for advanced search features, guided navigation, and more.

Lower Storage Cost and Requirements

With Netmail PST Radar, organizations can dramatically reduce storage costs and requirements.

• Locates and moves large numbers of PST files into the archive.
• Re-introduces single-instance storage.
• Reduces storage demand on desktops and servers.

View Netmail PST Radar's Tech Specs

Technical Specifications

For a successful installation of Netmail PST Radar, ensure that your system meets the recommended minimum requirements:

• Desktop computer, server, or laptop
• 2 GB of RAM (Depending on the number of remote computers that will be managed)
• 50 MB of HDD (Excluding data space for scan results; Must be upgraded according to the number of computers that will be scanned)

Supported Operating Systems

• Windows XP, Vista (32-bit), and Windows 7
• Windows 2003 and 2008

System Requirements

• Microsoft .Net 2.0 must be installed on the computer running Netmail PST Radar
• WMI (Windows Management Infrastructure) must be activated on the workstations, servers, and laptops that will be scanned

Account for Netmail PST Radar Service

• If the computer running Netmail PST Radar is member of an Active Directory, select a domain account that is a member of the local administrator’s group.
• If the computer is part of a workgroup, select the same local account on each computer that will be managed that is a member of the local administrator’s group.

Discover What's New in the Latest Release of Netmail PST Radar

Release 2010.1

Netmail PST Radar is integrated with with the latest release of Netmail Archive. Netmail Archive 2010.1 addresses the needs of organizations that are migrating to Microsoft Exchange 2010 by providing advanced email archiving and eDiscovery features.

• Enhanced migration tools. Netmail Archive’s enhanced migration tools help organizations migrate from GroupWise or Exchange 2003/2007 to Exchange 2010.
• Multi-language Support. Netmail Archive now provides support for French to facilitate archiving and eDiscovery in large organizations with offices in various geographic locations.
• PST Management. Netmail PST Radar is a discovery tool that detects and locates PST files across the organization’s network. Integrated with Netmail Archive, Netmail PST Radar allows organizations to archive and manage all PST data in a centralized email archive.