Email Security, Data Leak Prevention, Encryption, and Policy Enforcement

Protect Yourself from Inbound and Outbound Email Security Threats

The damage and productivity loss caused by inbound threats, such as viruses, spam, adware, and spyware, are well-known. The threats that often go unnoticed and are even more damaging in the long run, are outbound. Confidential information, racial slurs, and sexually inappropriate and offensive language that leave your organization can lead to costly lawsuits, loss of intellectual property, and damage to your organization’s reputation.

Reduce the Cost and Complexity of Managing Email Risk

Netmail Secure is the only email messaging security solution that intelligently filters and blocks inbound and outbound email according to people’s roles and responsibilities within the organization to enforce corporate usage policies, while dramatically reducing the cost and complexity of managing email risk.

• HIGH PERFORMING. Integrates leading anti-virus, anti-spam, content filtering, and attachment blocking technologies, with true application clustering and load balancing to ensure maximum system performance and 24/7 protection.
• POLICY-BASED SECURITY: Accurately filters and blocks email based on people’s identities and roles within the company to meet compliance requirements. Policies can be customized or pre-configured at the organization, group, or user level.
• FULLY EXTENSIBLE. Scales effortlessly across your enterprise, regardless of number of users and email volume, to minimize the cost and complexity of securing email.
• UPGRADEABLE. Can be combined with other Netmail products for a comprehensive email risk management strategy that bridges security and compliance gaps.

Understand the issues driving the need for policy-based, email security

The Drivers

The growing number of inbound and outbound email threats is exposing your organization to security, legal, and regulatory risk.

75% of an organization’s intellectual property is circulated and stored in email. This means the information can easily be compromised by inbound viruses and malware threats, as well as by employees who forward the information to unauthorized parties. Equally concerning are the increasing number of emails that enter via spam and employee-generated emails that contain sexually explicit, racially offensive, or inappropriate content.

The Problem

Chances are your organization is good at blocking viruses and spam - but you’re not stopping data theft, data leakage, and offensive emails from circulating.

One out of every ten sites on the Web is infected with "drive-by" malware – malware that automatically installs itself on a computer when it visits a site. According to Ferris Research, annual worldwide economic damages from malware cost $130 billion.

Further, while 42% of organizations randomly monitor their employees’ emails, only 60% have a written email policy that clearly informs employees what they are permitted and not permitted to send and receive at work.

The result? In a study conducted by Radicati Group, 6% of workers admitted to having emailed confidential company information to someone that they were not supposed to. 70% said they had received an offensive email at work. And, 42% said co-workers have used offensive language in email.

To learn more about some of the legal implications of data security breaches, read technology attorney Ben Wright's discussion of the Security Incident Response and Information Protection Law

The Solution

Your organization must automate the enforcement of your corporate policies, and secure both its inbound and outbound emails.

Netmail Secure from Messaging Architects intelligently enforces corporate email policies based on the roles and responsibilities of individuals within your organization, and then filters and blocks inbound and outbound email content based on those policies.

The Benefits

By securing your email system with Netmail Secure, your organization will:

• Enforce email usage policies based on roles and responsibilities
• Prevent incoming malware and data theft
• Prevent outbound data leaks
• Prevent potential lawsuits
• Prevent viruses and spam from disrupting your business

Learn More About Netmail Secure’s Features

Introducing Netmail Store

Prevents storage duplication and enables system administrators to better control the flow and management of email attachments, while driving down the cost of storage and data management.

• Strip: Strips attachments from email without providing file information and links to the attachments.
• Store: Stores attachments within a central repository.
• Strip and Store: Strips attachments from emails and stores them in a central repository, while providing file information and links to the attachments within the body of the email.

Policy-Based Management

Features an intuitive Policy Engine to facilitate the granular application of Anti-Spam, Anti-Virus, Content Filtering, and Attachment Blocking settings based on corporate requirements and departmental needs.

• Mitigates email risks and facilitates deployment of policies to meet regulatory and security challenges.
• All settings are stored within eDirectory as a single point for identity management and a centralized interface for rapid policy enforcement.
• Policy-driven reporting provides statistics about system performance, giving a real-time view into the message flow as a measure for ROI.

Email Encryption

Integrated with Netmail Secure, Netmail SecureSend allows administrators to create, manage, and enforce email encryption policies to ensure the secure delivery of incoming and outgoing mail, even if recipients have no cryptography software or certificate.

• Easy to use, easy to manage, and quick to deploy.
• Encryption policies can be enforced by user, group, or across an entire organization.
• Completely transparent to end users.
• Uses X.509 compatible public key certificates.
• Helps organizations remain compliant with industry-specific standards and regulations.

Available as a Virtualized Appliance

Is available as a virtual appliance to manage email risks more efficiently and cost-effectively.

• Reduces energy and IT costs.
• Better hardware efficiency and utilization.
• Improved availability, security, and manageability of all applications.

Application-Layer Clustering

Guarantees superior performance and scalability for improved application and data availability and simplified system management.

• Enterprise-level performance with the necessary level of built-in fault tolerance to provide improved data availability and simplified management of rapidly growing systems.
• Features extremely fast throughput for zero latency message processing.

Extensible Platform that Grows with Your Needs and Business Goals

Based upon a modular and extensible Email Risk Management platform, our solutions provide integrated and automated messaging security, and ensure uninterrupted email continuity.

• Easy to deploy, stable, reliable, and scalable.
• Available as a hardware or virtualized appliance.
• Built on next-generation Hula-based SMTP platform.
• OS-independent and SMTP server-agnostic, it integrates directly with your messaging system to provide seamless email security and continuity.
• Wide range of deployment scenarios – from a single node deployment for small to medium organizations to a multiple node deployment for enterprise-class organizations and ISPs.

Advanced Virus Technology

Provides multiple auto-updated virus engines to protect your messaging collaboration system from email-based security threats, such as viruses, worms, Trojans, spyware, and other malicious attacks that are constantly evolving.

• Features pro-active threat analysis to detect and mitigate virus outbreaks faster than traditional signature-based solutions.
• Provides 24/7 high-performance, layered, fully integrated virus protection at the gateway.
• Unpacks archived email attachments without the need for any external programs.

Multi-Tiered Spam Engines

Netmail Secure provides multiple auto-updated spam engines that inspect the attributes of email messages and the unstructured content in the body of messages. We test numerous connection-level data points, such as DNS and MX record verification, to deliver unrivalled accuracy with the lowest possible rate of false positives and protect you against the onslaught of image spam and PDF spam.

• 100% configurable to provide enterprise-class organizations with the exact level of protection required.
• Uses advanced pattern recognition and AI technologies, as well as heuristic filtering to accurately identify spam.
• Unique content-agnostic technology detects and blocks spam in any language.

Content Filtering and Attachment Blocking

Allows administrators to configure policies to block attachments and filter content, preventing new types of viruses or unwanted email from entering the messaging and collaboration system.

• Supports the use of keywords and RegEx to power custom filters & corporate footers for standardized email use.
• Allows administrators to block unwanted file content and quickly deploy corporate policies.
• Scans and quarantines inbound and outbound messages to meet compliance requirements.

View Netmail Secure’s Technical Specifications

Netmail Secure Virtual Messaging Firewall

Netmail Secure is deployed on a virtual appliance offering rapid enterprise roll–out and scalability. The Netmail Secure virtual appliance is delivered as a software download that offers considerable green benefits including reduced HVAC and power consumption, reduced hardware footprint and elimination of shipping and packaging. The Netmail Secure Virtual Messaging Firewalll (VMF) is a fully configured soft appliance that can be deployed on any x86 hardware, using VMware's products like VMware Server and VMware ESX 3.0 or higher.

Discover What’s New in the Latest Release of Netmail Secure

Release 2010.1

With the release of version 2010.1, Netmail Secure adds several key features to its policy-driven acceptable usage enforcement platform. 

• Attachment Management features in Netmail Secure have been enhanced to allow organizations to define and enforce acceptable-use policies to help organizations control the flow of message content and attachments.
• Through the creation of Delivery and Authentication policies, the Route Objects feature of Netmail Secure allows you to authenticate messages to multiple destinations. More specifically, it allows for multiple relay addresses and multiple authentication addresses.
• Our new proprietary Name Server Block List (NSBL) is an SMTP module that blocks messages at the connection and content levels. The NSBL module functions similarly to the RBL and GreyList modules, except that it blacklists name servers the are spammer-friendly and marks all the domains hosted by those name servers in email links as spam.