Preserve, Protect, and Discover Your Electronic Records
If you’re like most organizations, you receive, generate, and store
growing amounts of information in your corporate email system.
According to the American Records Management Association (ARMA), 90% of
records created today are electronic, making your corporate email system
the most important data repository in the organization.
That's why it is important for the productivity and security of your
organization that the information stored in your email system
is securely archived and easily searchable, which can be particularly
challenging in environments using multiple email platforms.
Reduce the Cost and Complexity of Email Archiving and eDiscovery
M+Archive is an email archiving and eDiscovery solution for
Novell GroupWise and Microsoft Exchange Server (2003/2007/2010) that intelligently preserves your
email records while dramatically reducing the cost and complexity of
archiving email across your enterprise and producing email messages
during eDiscovery.
- FULL INTEROPERABILITY BETWEEN EMAIL PLATFORMS.
Enables organizations to quickly archive all email, email attachments,
and other electronic records from Novell GroupWise and Microsoft Exchange Server (2003/2007) into a central repository.
- POLICY-BASED EMAIL ARCHIVING.
Automates the archiving of email centrally for compliance
purposes, eDiscovery, and internal investigations based on people’s
identities and roles within the company.
- SIMPLIFIED EDISCOVERY WITH M+ANALYTICS.
Allows for simultaneous searching across multiple locations for easy
discovery and retrieval, featuring sub-second search results and
refinements with guided navigation to let you drill down into millions
of email records. By providing a central repository that is
easily accessible through both web-based and stand-alone eDiscovery
viewers, M+Archive allows you to search for email across the enterprise
and easily meet legal discovery requests.
- SEAMLESS END-USER EXPERIENCE.
Offers a seamless end-user experience by providing transparent access
to archived email records through GroupWise WebAccess, Outlook, and
Outlook Web Access clients.
Understand the issues driving the need for email archiving
Why You Need to Archive Your Email
The Drivers
Legal and regulatory requirements demand that your organization produce its email records in the event of litigation, an audit, or request for information.
Sarbanes-Oxley, Gramm-Leach-Bliley Act, HIPAA, and the rules of civil procedure require organizations to retain and protect the confidentiality of their electronic records because they are a prime source of information and evidence. In fact, email is subpoenaed in 75% of all lawsuits, and in some cases regulators can demand that old email records be produced in as little as 30 days.
The Problem
If you’re like most organizations, you can’t produce your email records "on-demand" because of outdated retention policies or archaic storage methods.
Email records get manually or systematically deleted within a 30- to 90-day period. Organizations that store email for disaster recovery purposes typically use back-up tape. The problem with backing up email is that previously saved emails are often overwritten. Back-up tape is also extremely time-consuming and expensive to search through, costing organizations $1,500 to $2,000 to restore each tape.
The Consequences
You organization will pay a high price if you can’t produce your email records on time, and an even higher price if you fail to produce them altogether.
The average lawsuit costs organizations $1.5 million, with 30% of the cost associated with IT-related tasks such as searching for emails. Failure to produce email records altogether during legal discovery means organizations don’t have the evidence needed to defend themselves. And if the courts determine that an organization has destroyed its email records, it can be slapped with a hefty fine and/or imprisonment. In fact, 84% of all e-discovery fines are due to email destruction.
The Solution
Your organization must automate the archiving of its emails and their end-of-life destruction, and be able to instantly retrieve them as needed.
M+Archive from Messaging Architects manages the lifecycle of your emails by intelligently preserving and destroying them as required by record retention laws and the roles and responsibilities of individuals within your organization, while driving down the cost of IT and e-discovery.
The Benefits
By archiving your emails with M+Archive, your organization will:
- Enforce proper email retention policies
- Comply with record retention laws
- Reduce the time and cost of e-discovery
- Preserve the authenticity of your email records
- Reduce your email storage costs
Learn More About M+Archive’s Features & Benefits
Scalable Enterprise Email Risk Management Platform
M+Archive is designed to provide organizations with a robust solution that is scalable and fault tolerant.
- Configured to automatically detect additional nodes and cluster together for maximum performance and uptime.
- Monitors and identifies system nodes that may be overloaded and impacting performance before redistributing the workload to better utilize system resources.
Full Interoperability between Email Platforms
M+Archive is an easy-to-deploy, stable, reliable solution that can be seamlessly integrated into current messaging and collaboration systems without compromising the existing stability or scalability of the environment.
- Enables organizations to quickly archive all email, email attachments, and other electronic records from Novell GroupWise and Microsoft Exchange Server (2003/2007/2010) for compliancy purposes and the ability to quickly respond to eDiscovery requests.
- Supports the deployment of mixed email environments for organizations where both GroupWise and Exchange co-exist.
- Allows organizations to make a gradual transition to a new email platform as their business needs dictate.
- Guarantees compatibility with any future messaging system by archiving into the system-independent XML file format.
Enhanced Migration Tools
M+Archive includes enhanced migration tools to help organizations migrate between email platforms.
- Decreases the risk and complexity of email system migrations by reducing the volume of the message store prior to migration.
- Provides organizations with the ability to provision users and distribution lists between email systems.
- Eliminates the need to purchase third-party migration tools at a substantial one-time usage cost.
eDiscovery
M+Archive helps organizations respond to eDiscovery requests quickly and cost-effectively.
- Provides guided navigation for advanced search, legal hold, and analysis of archived items.
- Allows administrators to search millions of email messages, calendar items, notes, and tasks is seconds.
- Supports a single point of discovery to help organizations significantly reduce eDiscovery costs and increase timeliness in responding to eDiscovery requests.
M+Analytics
M+Analytics is an advanced web-based eDiscovery tool that allows authorized users to intelligently search,
retrieve, view, manage, and export their archived data in a timely and cost-effective manner. The benefit of
M+Analytics lies in its advanced search features and guided navigation.
- Advanced search features allow for word list usage, exact phrase matching, forbidden term searching, approximate spelling matching, and more!
- Case management features allow auditors to create specific cases where search can be saved and tracked.
- Enhanced query builder allows users to submit multiple aggregated queries.
M+Archive and M+SecureStore
M+Archive helps administrators enforce flexible email policies without breaching privacy and freedom of information rights, while M+SecureStore helps tackle the nightmare of exponentially growing volumes of electronic data.
- Supports the storage of a single copy of any archived message attachment through Single Instance Storage to allow administrators to better control the flow and management of email attachments.
- Frees up storage space and reduces overall storage requirements.
- Provides a greener IT environment by lowering energy consumption, cooling requirements, data center space, and associated costs.
Seamless End-User Experience
M+Archive is designed to offer a seamless end-user experience.
- Provides web-based search and administration interface, email client integration, and Outlook Web Access or GroupWise WebAccess integration.
- Allows end users to perform federated searches across online and archived email seamlessly with Outlook and GroupWise 8 email clients.
View M+Archive’s Technical Specifications
Technical Specifications
M+Archive Master or Worker Node Server Requirements
While all nodes are active in archiving and running jobs, the Master Node is responsible for overseeing a number of Worker Nodes and performing load balancing among them. (Note: This server may be virtualized; however, note that each instance of virtual server must be given the equivalent of the resources and capabilities described below.)
- Server-class Dual or Quad cores CPU (may be single CPU with Dual or Quad cores)
- 8 GB RAM
- 200 GB available on local disk (if disk not used as archive repository)
- Single IP address or teamed IP ports
- Microsoft Windows Server 2008 Standard version (64-bit) or better
- Outlook Client 2007 SP1 or 2003 SP3 + subsequent hot patches
- 64-bit OS on the node where the SAN luns are attached or archives are stored
- .Net 2.0 Framework
Index Server Requirements
The Index Server is responsible for the data-intensive classification of all archived items, including messages and attachments. Multiple instances of this server can be deployed based on total expected load. (Note: This server must not be virtualized.)
- Server-class Dual CPUs with Quad cores
- 32 GB of RAM
- 6 Hard Drives; Server-class, 15k RPM disks (may be internal RAID, SCSI or SAS drives, or external Fiber Channel)
- Single IP Address or Teamed IP Ports
- Windows Server 2008 Enterprise version (64-bit)
- Microsoft .Net 2.0 64-bit Framework
- Visual C++ 2005 SP1 64-bit patch
- JAVA 5.0 64-bit Client
Novell eDirectory
- eDirectory 8.7.3 or higher
Active Directory
- Active Directory for Windows Server 2003 or 2008.
GroupWise Requirements
- GroupWise 6.5.6 or 7.0.1 (or higher) or 7.03 (or higher) for SOAP support
- GroupWise 32-bit Client
Exchange Requirements
- Microsoft Exchange 2003 or 2007 or 2010
- Microsoft Outlook Client 2003 SP3 (and subsequent patches) or 2007 SP1
Corporate / Personal Archive Viewer Requirements
- Internet Explorer 7 or higher
- Windows XP or higher
- Java Runtime Environment 5.0
GroupWise WebViewer / WebAccess Requirements
- Internet Explorer 7 or higher
- GroupWise WebAccess 7.0.3 or higher
Outlook Web Access / Archive Web Access Requirements
- Internet Explorer 7 or higher
- Outlook Web Access 2003 or 2007
Discover What’s New in the Latest Release of M+Archive
Release 2009.2
M+Archive 2009.2 introduces enterprise-class features to mitigate email risk and address the need for system interoperability and the secure sharing of electronic information across multiple email environments within the organization.
- M+Analytics. M+Analytics is an advanced web-based eDiscovery tool that allows authorized users to intelligently search, retrieve, view, manage, and export their archived data in a timely and cost-effective manner. The benefit of M+Analytics lies in its advanced search features and guided navigation. M+Analytics also features case management allowing auditors to create specific cases where searches can be saved and tracked.
- Enhanced Job Reporting. For every job that is performed in M+Archive, a detailed report is presented to the user. This report contains several columns that represent the different stages of the archive workflow; extraction, policy filtering, write to disk, and indexing.
- M+Archive now supports PST Import. Recursive search allows for discovery of PSTs files residing on a network share.
- Outlook Client Add-in for M+Archive Web Access. The Outlook Add-in for the Outlook Client has been extended to include direct integration with M+AWA with single sign on. End users simply click on a button in the Outlook Client (2003/2007/2010) and instantly view their entire archive.
- End-user Deletion from Archive. End users may now deletef enabled, there is now an option that allows end-users to delete messages from their archive. This is incorporated for both GroupWise WebViewer WebAccess and the Outlook Web Access M+Archive Web Access integration.
