Email ArchivingWhy You Need to Archive Your EmailTHE DRIVERS.Legal and regulatory requirements demand that your organization produce its email records in the event of litigation, an audit or request for information. Sarbanes-Oxley, Gramm-Leach-Bliley Act, HIPAA, and the rules of civil procedure require organizations to retain and protect the confidentiality of their electronic records because they are a prime source of information and evidence. In fact, email is subpoenaed in 75% of all lawsuits, and in some cases regulators can demand that old email records be produced in as little as 30 days. THE PROBLEM.If you’re like most organizations, you can’t produce your email records ‘on-demand’ because of outdated retention policies or archaic storage methods. Email records get manually or systematically deleted within a 30 to 90-day period. Organizations that store email for disaster recovery purposes typically use back-up tape. The problem with backing up email is that previously saved emails are often overwritten. Back-up tape is also extremely time-consuming and expensive to search through, costing organizations $1,500 to $2,000 to restore each tape. THE CONSEQUENCES.You organization will pay a high price if you can’t produce your email records on time, and an even higher price if you fail to produce them altogether. The average lawsuit costs organizations $1.5 million with 30% of the cost associated with IT-related tasks, such as searching for emails. Failure to produce email records altogether during legal discovery means organizations don’t have the evidence needed to defend themselves. And if the courts determine that an organization has destroyed its email records, it can be slapped with a hefty fine and imprisonment. In fact, 84% of all e-discovery fines are due to email destruction. THE SOLUTION.Your organization must automate the archiving of its emails and their end-of-life destruction, and be able to instantly retrieve them as needed. M+Archive from Messaging Architects manages the lifecycle of your emails by intelligently preserving and destroying them as required by record retention laws and the roles and responsibilities of individuals within your organization, while driving down the cost of IT and e-discovery. THE BENEFITS.By archiving your emails with M+Archive, your organization will:
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