Why Archive Email? To Reduce, Simplify, Succeed
Recently, ITBusinessEdge.com associate editor and blogger Lora Bentley contacted me asking for some insights and perspectives on email archiving. She was working on a piece she published last week about how IT can justify email archiving as a necessary and worthwhile investment. She was looking for the top 5 "must dos"/"must haves" for successfully selling such solutions to management.
It was a good exercise that forced me to sift through the huge pile of technical documents and marketing collateral looking for the essence. I found it in two words: Reduce and Simplify.
- Reduce email system downtime and productivity losses;
- Reduce risks of lost or deleted email and penalties for non-compliance;
- Reduce the costs of storage and eDiscovery;
- Simplify email lifecycle management;
- Simplify email back-up and storage management;
- Simplify internal and external search and retrieval of email records.
Our customers confirm this. For example, the exchange with Lora coincided with a I story I just published on how the University of Dundee is using our archiving solution to roll out a campus-wide email retention and risk management strategy for 28,000 email users. The main benefits they see M+Archive bringing to them are: contain the growing volume of email and storage requirements, address eDiscovery and open records requests quickly, simplify access to centrally archived email.
Jim Finlayson, IT Manager at the City of Grand Junction, also confirms how using our security and archiving solutions allows them to preserve the City’s resources and ensure uninterrupted email system activity while improving employees productivity and disseminating information across the community with minimum IT overhead.
For Mark Hayward of market-leading satellite communications company Comtech EF Data, M+Archive’s value is in its ability to handle eDiscovery requests for intellectual property, contracts, and email records in seconds. This enables him to service his organization's legal needs and maintain a competitive edge quickly and cost-effectively.
Email archiving is not just an IT issue, much more it is a business issue. Retained email records are not IT’s documents, they are records of the business. That’s why the decision-making process for adopting email archiving needs to involve all primary stakeholders, not just IT. When you get everyone one the same page, the “reduce and simplify” IT aspires to easily translates into Success for the whole organization. Then the job gets much easier: while not everyone may understand why reduce and simply is a big deal, they all get Success.
– Roumiana Deltcheva