Meeting Regulatory Compliance
As the amount of data organizations are storing continues to grow, so does the scrutiny around the security and proper use of that information. Thus, companies require the right technology to track what takes place in their environment and manage and consolidate their internal processes and systems, in order to ensure regulatory and audit compliance.
By implementing GWArchive, you can proactively protect your organization from compliance breaches and respond quickly to legal discovery, open records and audit requests.
- Enforce acceptable usage policy
- Reduce corporate and executive exposure
- Take immediate or preventative action to reduce effect of breaches
- Perform detailed investigations of incidents with advanced searches on sender/receiver, subject line, even body text and attachments
- Dramatically reduce evidence discovery costs
- Protect intellectual property
- Improve employee education about risky behavior
- Improve chances of fast resolution of issues with proof of existence or non-existence of email data
- Reduce the time to process cases
- Increase integrity of information since transactions cannot be deleted from this database
- Improve productivity by enforcing the Email Acceptable Usage Policy
Top 10 Questions to ask your IT, Legal, HR or Compliance Management
With the recent regulations and new legislation, there is more pressure than ever for companies to be accountable in every way. GWArchive can address and solve your concerns and provide peace of mind. Below are some questions you need answer to ensure that you are meeting the regulatory and internal audit requirements in order for your organization to be compliant.
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How long are you required to retain email due to regulatory reasons?
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Do you need to retain email in case of litigation?
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Do you know how the law applies to you and what the consequences of not complying with an open records request are?
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How prepared are you and your technical infrastructure and IT staff to respond to such requests?
- Do you have an acceptable email usage policy and do your employees know it?
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How do you manage and enforce your policy?
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How and when do you archive and what is the most appropriate email retention format for corporate archiving?
- How many times has an employee of your organization emailed confidential information intentionally or in error?
- Do you know what percentage of your company email is non-work related?
- What would be the cost or damage if your company had to pay penalty fines or was sanctioned for non-compliance?
To learn more how GWArchive integrates in your GroupWise system and helps address your compliance need, speak with the expert for your industry.
